The Solution to Sold-Out Blocks: Introducing Group Overflow Services

May 1, 2024 by Alexa Chumpitaz
The Solution to Sold-Out Blocks: Introducing Group Overflow Services

Negotiating group rates and driving reservations is a huge effort for event and conference organizers. But what happens when those meticulously crafted blocks sell out, or deadlines loom large and attendee bookings start to lag? The scramble for alternative accommodations can be stressful for both organizers and attendees, leading to lost bookings, reduced room pickup attribution, and frustrated attendees. We understand the challenges of group bookings, and we’ve developed a seamless solution to ensure you capture every reservation in a pinch, no matter the deadline or block status.

How Group Overflow Services Work

Stop watching bookings drop when your negotiated block fills up! Ripe’s Group Overflow Services ensure you capture every reservation, even if deadlines approach or your block sells out. Here’s how it works:

Free and Simple Setup

Forget about extra contracts or negotiations. We take care of creating an affiliate-branded booking site and informative landing page tailored to your event. This page features real-time hotel inventory and rates, so attendees always have the latest information at their fingertips. There’s no need for you to worry about setting anything up – we handle it all.

Effortless Booking for Travelers

Making booking a breeze for attendees is our top priority. Simply share the link to the booking site on your website, email it directly to attendees, or include it in any communications. They’ll have access to real-time hotel inventory, so they can see exactly what rooms are available and book directly with the hotel. This eliminates confusion about rates or options and ensures a smooth booking process. Plus, the landing page and booking site will feature your logo and event details, keeping attendees connected to your group throughout the process.

Seamless Reservations

We designed Group Overflow Services to reduce your workload. Attendees can book directly using the platform, eliminating the need for confusing codes or special instructions. You don’t have to worry about managing codes or fielding questions – it’s all handled seamlessly. Since all bookings go directly to the property, you have no extra management tasks on your plate. This translates to more bookings, less stress, and a smooth experience for both you and your attendees.

Group Overflow Services Highlights

Never Miss Out on Room Pickup

Even if your negotiated block fills up, attendees can still find and book available rooms directly through our platform. This ensures you capture maximum room pickup attribution for your event, maximizing your return on investment.

Data-Driven Decisions

Our real-time analytics dashboard empowers you with valuable insights and allows you to effortlessly track booking progress. Monitor key metrics like bookings and room pickup in real-time, enabling you to make informed decisions throughout the event planning process. Plus, easily share attribution data with other stakeholders, ensuring everyone is on the same page.

Use Cases

Conferences and Conventions

Simplify lodging arrangements with customized booking options and seamless reservation management. Let attendees focus on the event, not booking hassles.

Sports Groups and Tournaments

Our intuitive platform makes booking straightforward for coaches, parents, and athletes. Shareable links and multi-room booking ensure everyone is accommodated.

Overnight Events and Festivals

Maximize attendance and enhance experiences by offering easy access to lodging, even if your block fills. No more booking headaches to overshadow the fun!

Additional Details

Client Success Team

Our dedicated Client Success Team handles everything – setting up booking engines and creating custom landing pages. All you need to do is share the link with your attendees! Ripe’s Reservations Team is always on hand to provide maximum support to your travelers if their booking needs change.

Existing Client Requirement

At this time, Group Overflow Services are only available to Ripe clients and affiliates, and Group Housing clients automatically benefit from Group Overflow Services as part of their package.

Don’t miss out on the opportunity to optimize your room pickup attribution—schedule a live demo with our product experts to learn how we can help elevate your marketing efforts!